Rental prices quoted on written estimates are good for 15 days after the date of the estimate.
All verbal estimates, telephone quotes and inquiries are non-binding. Requests for information or prices do not constitute a binding reservation or contract between the persons requesting the quote and West Michigan Event Outfitters, LLC.
Reservations for equipment and agreements to provide services require a non-refundable deposit of 50% of the entire fee in order to constitute a contract between both parties.
NOTE: Tent reservations require a 50% deposit with the remainder paid in full three weeks prior to the scheduled event. Tent fees are non-refundable per the requirements of our tent contractors.
All Deposits Are NON-REFUNDABLE.
Payment by you of a deposit for reservation of equipment or services indicates your acceptance of all terms and conditions.
Should you need to cancel the reservation, you may do so but you will forfeit your deposit.
West Michigan Event Outfitters, LLC gladly accepts payment by:
- Cash
- Money Orders
- All Major Credit Cards
- Debit Cards
- PayPal
- We may accept a personal check written on a local bank from persons with proper credentials.
Payment in full, including any security deposit is required on or before the time of delivery of the equipment or service. The only exceptions to this policy are businesses and organizations with established accounts.
Security Deposits are required on some equipment. The amount will vary depending on what type of equipment and quantities. The deposit amount is detailed on written estimates and on contracts. Security deposits will be refunded upon return of the equipment in good condition and properly cleaned.
Damage Charges will be charged for all damaged, broken and/or missing items. This includes hangers, storage boxes and other containers provided for the transportation and security of rental items.
Tables and Chairs are not waterproof and are to be protected from the elements. Wet items rust and mildew. You will be charged the replacement cost for any item damaged in that way.
All Items Are to be Returned Clean with the exception of table linens and napkins (SEE BELOW). You will be charged a cleaning fee for items not returned clean.
Table Linens and Napkins are to be shaken clean of all food particles and debris and then stored in the soiled linen bags provided. DO NOT place wet or damp linens in bags as they will mildew. MILDEW DAMAGE IS IRREPAIRABLE and you will be charged the replacement cost of the item. Candle wax, in many cases, is impossible to remove and you will be charged the replacement cost of the item.
Rental Rates are quoted as one-day rates unless other arrangements are made. Multiple day, weekly and monthly rates are available. Item return is expected to be during normal business hours on the contracted return date unless other arrangements have been made. Items returned late may be assessed additional rental fees.
Delivery/Pickup is available at added cost. This is a flat fee depending on location and the fee covers both delivery and pickup of a single item or a truck load. Some items are required to be delivered by us. Call for delivery prices to your area. Table and Chair Instructions in PDF format
Setup/Teardown is available at added cost. Labor is charged per hour per person in quarter-hour increments. There is a one-hour minimum per person. Teardown after 8:00 p.m. or on Sunday is subject to an additional fee. Call for current labor rates.
Special Terms and Conditions for Tents
50% Deposit is required at the time of reservation. This deposit is non-refundable. The remainder of the tent rental fee must be paid at least three weeks prior to the delivery date. This is non-refundable.
Rental Rates are quoted for installation on grass. Installation on asphalt requires an additional charge. Installations on hills and slopes may require an additional charge. Installation on sand (example: erecting a tent on a beach) will require additional equipment and labor charges.
West Michigan Event Outfitters, LLC and/or it's sub-contractor is not responsible for damage to underground utilities including sprinkler systems.
Download a free copy of our Tent Site Inspection Checklist in Adobe PDF format.
Letter of Permission is required from owner if location where tent is to be installed is not owned by the renter.
Caution! All tents are meant as temporary shelter and must be evacuated under bad weather conditions. Tents are NOT guaranteed 100% weatherproof and DO NOT offer protection from lightning or other hazards associated with weather extremes. Do not use tent during times of bad weather.
Churches and Other Nonprofit Organizations
We offer a 10% discount on all equipment rentals as well as other benefits to churches of all faiths and to 403b organizations. Please call (231) 924-3460 to set up an account.
Prices subject to change without notice. All prices quoted on these pages may not reflect the current price. Call for a written estimate.
Back to Top